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<div data-wrapper="true" dir="ltr" style="font-size:9pt;font-family:'Segoe UI','Helvetica Neue',sans-serif;"><div><span style="font-size:11pt"><span style="line-height:107%"><span style="font-family:Calibri,sans-serif"><span style="font-family:"Arial",sans-serif">The Port Authority of Jamaica wishes to recruit a <strong>SECRETARY (Grade 3) </strong>in the Legal, Regulatory and Corporate Affairs Department<strong>.</strong></span></span></span></span><br> </div> <div><strong><span style="font-size:11.0pt"><span style="line-height:107%"><span style="font-family:"Arial",sans-serif">SALARY SCALE:</span></span></span></strong><span style="font-size:11.0pt"><span style="line-height:107%"><span style="font-family:"Arial",sans-serif"> $1,900,694.77 - $ 2,283,572.25 per annum.</span></span></span></div></div>
About the Job
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<div data-wrapper="true" dir="ltr" style="font-size:9pt;font-family:'Segoe UI','Helvetica Neue',sans-serif;"><div><span style="font-size:10pt"><span style="font-family:"Courier New""><strong><span lang="EN-GB" style="font-size:11.0pt"><span style="font-family:"Arial",sans-serif">JOB SUMMARY:</span></span></strong></span></span><br> <span style="font-size:11.0pt"><span style="line-height:107%"><span style="font-family:"Arial",sans-serif">This position provides secretarial support services to the Assistant Vice President, such as typing of correspondences and maintains an efficient records and information management system. The incumbent also maintains an efficient information flow, co-ordinates and follows up administrative activities.</span></span></span></div> <div> </div> <div><span style="font-size:10pt"><span style="font-family:"Courier New""><strong><span lang="EN-GB" style="font-size:11.0pt"><span style="font-family:"Arial",sans-serif">DUTIES & RESPONSIBILITIES:</span></span></strong></span></span> <ul> <li style="text-align:justify;list-style-position:inside"><span style="font-size:11pt"><span style="line-height:normal"><span style="tab-stops:18.0pt"><span style="font-family:Calibri,sans-serif"><span style="font-family:"Arial",sans-serif">Perform administrative tasks necessary for the smooth functioning of the office.</span></span></span></span></span></li> <li style="text-align:justify;list-style-position:inside"><span style="font-size:11pt"><span style="line-height:normal"><span style="tab-stops:18.0pt"><span style="font-family:Calibri,sans-serif"><span style="font-family:"Arial",sans-serif">Arrange appointments, meetings, seminars, etc. for the Assistant Vice President. </span></span></span></span></span></li> <li style="text-align:justify;list-style-position:inside"><span style="font-size:11pt"><span style="line-height:normal"><span style="tab-stops:18.0pt"><span style="font-family:Calibri,sans-serif"><span style="font-family:"Arial",sans-serif">Clear out-going trays for work to be dispatched, typed, or filed for the Department.</span></span></span></span></span></li> <li style="text-align:justify;list-style-position:inside"><span style="font-size:11pt"><span style="line-height:normal"><span style="tab-stops:18.0pt"><span style="font-family:Calibri,sans-serif"><span style="font-family:"Arial",sans-serif">Arrange Board meetings, ensuring that Minutes are prepared and that directives arising from the meetings are carried out in a timely manner.</span></span></span></span></span></li> <li style="text-align:justify;list-style-position:inside"><span style="font-size:11pt"><span style="line-height:normal"><span style="tab-stops:18.0pt"><span style="font-family:Calibri,sans-serif"><span style="font-family:"Arial",sans-serif">Prepare annual returns and other documents to be filed with the Registrar of Companies for PAJ subsidiaries.</span></span></span></span></span></li> <li style="text-align:justify;list-style-position:inside"><span style="font-size:11pt"><span style="line-height:normal"><span style="tab-stops:18.0pt"><span style="font-family:Calibri,sans-serif"><span style="font-family:"Arial",sans-serif">Assist in the recording and transcribing of Minutes for PAJ subsidiaries.</span></span></span></span></span></li> <li style="text-align:justify;list-style-position:inside"><span style="font-size:11pt"><span style="line-height:normal"><span style="tab-stops:18.0pt"><span style="font-family:Calibri,sans-serif"><span style="font-family:"Arial",sans-serif">Assist, when necessary, with the taking and transcribing of Minutes of quarterly meetings of the department.</span></span></span></span></span></li> <li style="text-align:justify;list-style-position:inside"><span style="font-size:11pt"><span style="line-height:normal"><span style="tab-stops:18.0pt"><span style="font-family:Calibri,sans-serif"><span style="font-family:"Arial",sans-serif">Ensure that the records and information management system is kept current.</span></span></span></span></span></li> <li style="text-align:justify;list-style-position:inside"><span style="font-size:11pt"><span style="line-height:120%"><span style="tab-stops:18.0pt"><span style="font-family:Calibri,sans-serif"><span style="font-family:"Arial",sans-serif">Maintain register of contracts for the Legal department.</span></span></span></span></span></li> <li style="text-align:justify;list-style-position:inside"><span style="font-size:11pt"><span style="line-height:120%"><span style="tab-stops:18.0pt"><span style="font-family:Calibri,sans-serif"><span style="font-family:"Arial",sans-serif">Prepare quarterly contracts report for submission to the Office of the Contractor General.</span></span></span></span></span></li> <li style="text-align:justify;list-style-position:inside"><span style="font-size:11.0pt"><span style="line-height:107%"><span style="font-family:"Arial",sans-serif">Any other duty assigned.</span></span></span></li> </ul> </div></div>
Your Qualification
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<div data-wrapper="true" dir="ltr" style="font-size:9pt;font-family:'Segoe UI','Helvetica Neue',sans-serif;"><div><span style="font-size:10pt"><span style="font-family:"Courier New""><strong><span lang="EN-GB" style="font-size:11.0pt"><span style="font-family:"Arial",sans-serif">QUALIFICATIONS & EXPERIENCE: </span></span></strong></span></span> <ul> <li style="text-align:justify;list-style-position:inside"><span style="font-size:11pt"><span style="line-height:normal"><span style="tab-stops:list 20.85pt"><span style="font-family:Calibri,sans-serif"><span lang="EN-GB" style="font-family:"Arial",sans-serif">Diploma/Certificate in Secretarial training</span></span></span></span></span></li> <li style="text-align:justify;list-style-position:inside"><span lang="EN-GB" style="font-size:11.0pt"><span style="line-height:107%"><span style="font-family:"Arial",sans-serif">Three (3) years working experience in a similar capacity.</span></span></span></li> </ul> </div></div>
Job Offer
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<div data-wrapper="true" dir="ltr" style="font-size:9pt;font-family:'Segoe UI','Helvetica Neue',sans-serif;"><div style="text-align:center"><span style="font-size:11pt"><span style="line-height:normal"><span style="font-family:Calibri,sans-serif"><strong><span style="font-size:10.0pt"><span style="font-family:"Arial",sans-serif">If this opportunity interests you, and you meet all the above requirements, please submit your applications by 2024 March 6.</span></span></strong></span></span></span><br><strong><span style="font-size:10.0pt"><span style="line-height:107%"><span style="font-family:"Arial",sans-serif">We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.</span></span></span></strong></div></div>
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